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International AIDS Society

Registration Types



You must be at least 18 years of age (as of 22 July 2012) to register to the XIX International AIDS Conference (AIDS 2012). All children/youths under the age of 18 (as of 22 July 2012) must register as accompanying children.

Regular Delegate

To register as a regular delegate, you must be at least 18 years old (as of 22 July 2012). The registration fee for regular delegates includes entry to all conference sessions, the exhibition and poster area, and the opening and closing session.

If the completed registration form and payment in full are received on or before 15 June 2012, a conference bag and other conference materials including the conference programme and the abstract CD-ROM are guaranteed. If the completed registration form and/or full payment are received after 15 June 2012 (including onsite registrations), the conference organizers cannot guarantee that a conference bag and other conference materials will be available. All conference bags and conference materials will be distributed onsite. Conference bags and conference materials will not be mailed to delegates.

Student/Post-doc/Youth Delegate

To register as a student/post-doc delegate, you must be at least 18 years old (as of 22 July 2012) and you must provide proof of fulltime enrolment at a recognized university or college at both the time of registration and during the conference.

To register as a youth delegate, you must be between 18 and 25 (inclusive) years old (as of 22 July 2012) and provide proof of age.

The registration fee for students/post-docs and youth delegates include entry to all conference sessions, the exhibition and poster area, and the opening and closing session.

If the completed registration form, the payment in full and the required supporting documents (if applicable) are received on or before 15 June 2012, a conference bag and other conference materials including the conference programme and the abstract CD-ROM are guaranteed. If the completed registration form and/or the full payment and/or the required supporting documents (if applicable) are received after 15 June 2012 (including onsite registrations), we cannot guarantee that a conference bag and other conference materials will be available. All conference bags and conference materials will be handed out onsite. Conference bags and conference material will not be mailed to students/post-docs and youth delegates.

Accompanying Adult/Accompanying Child

An accompanying adult must be at least 18 years old (as of 22 July 2012). The registration fee for accompanying adults includes entry to the conference venue, the opening and closing session, as well as a sightseeing tour. Entry to the exhibition and poster area and all other conference sessions is not included.

Accompanying persons under the age of 18 years (as of 22 July 2012) must be registered as accompanying children and are required to submit the Parent/Guardian Consent Form in order to attend the conference. Accompanying children have access (together with the regular delegate they are accompanied by) to all conference sessions, the exhibition and poster area, and the opening session and closing session.

Media Representative

To register as a media representative, you must be at least 18 years old (as of 22 July 2012). There is no registration fee for accredited media representatives. However, to register as a media representative, proof of accreditation must be submitted. All credentials will be verified by conference staff and approved before media registration is confirmed. As the number of media registrations is limited, the IAS reserves the right to refuse applications.

Media registration includes entry to the onsite media centre, all conference sessions, the exhibition and poster area, and the opening and closing session. A conference bag and conference materials are also included. All conference bags and conference materials will be distributed onsite. Conference bags and conference material will not be mailed to media representatives.

Exhibitor

To register as an exhibitor, you must be at least 18 years old (as of 22 July 2012). Exhibitor registration includes entry to the exhibition area, the satellites and the opening and closing session. It does not include access to all other conference sessions, nor a conference bag and conference materials. Exhibitor registration is only possible for exhibiting companies and the number of exhibitors badges issued is based on the size of the exhibition space ordered.

Group Registrations

Special conditions apply to group registrations, which refer to registrations of five persons or more. For further information, please click here or contact the AIDS 2012 Registration Department at  .

 

Key Dates

17 July 2012 - 23:59 CET
Online pre-registration closes

Deadline to request a Letter of Invitation and to submit the visa application:
90 days before travelling to the U.S. (i.e. before mid-April 2012)

For a full list of key dates click here.

Contact Details
AIDS 2012 Registration Department

AIDS 2012 Registration Department
c/o Congrex


Phone: +41 61 560 75 35
Fax: +41 61 686 77 88

Email: